Community Archives Grants

The Kule Folklore Centre at the University of Alberta is pleased to offer community organizations grants for archival projects. The maximum funding per project is $7,000.

Eligible projects

Staffing: to hire competent staff to work on and complete an archival project for the organization.

Supplies: to purchase archival supplies necessary to complete a specific project.

Professional development: to train existing staff to work with archival records in order to complete a project.


  1. The organization applying for funding under this application must have a mandate to preserve Ukrainian-Canadian cultural heritage or be a Ukrainian-Canadian community organization that aims to preserve their organizational archive, and agree to the following terms and conditions.
  2. Funds received under this program may not be used for any purpose other than that indicated on the approved application.
  3. Funds received may be used to hire project personnel necessary to complete the project. Any personnel hired to work on or complete a project must be legally entitled to live and work in Canada. Organizations are encouraged to hire individuals with a demonstrated background in archival work, including a working knowledge of the Canadian Rules for Archival Description (RAD).
  4. Funds may also be used to purchase the supplies necessary to carry out an approved project (acid-free folders/boxes/photo sleeves, scanners, etc.)
  5. If the project involves description and/or digitization, it must be added to SUCH-network’s online database.

SUCH Grants are intended to support projects, not ongoing programs. A project is defined as an activity that has a definite start and end date, specific goals, and a plan for implementation and evaluation.

Projects must generate a result such as the following examples:

  • a RAD compliant finding aid or a guide to holdings (note that the project can encompass analogue, digital or hybrid records);
  • a report on a project’s impact on a community or group with evidence of the success of the project.

The following types of projects are NOT eligible for funding:

  • projects for records which are not owned by the organization applying (PLEASE NOTE: Collections on short- or long-term loan to an organization from private individuals and private organizations are, in fact, private collections; the organization does not have legal title (a signed certificate of gift agreement / form) to these objects. Consequently, they are not held in the public trust since owners may retrieve their loaned objects at any time.)
  • projects which involve paying for an acquisition (organizations looking to pay for acquisitions are encouraged to apply for funding through the Shevchenko Foundation);
  • projects for records that will not be open for public research for more than 20 years;
  • capital funding;
  • projects for non-archival material such as cataloguing books, artifacts, copies of records, etc.;
  • projects that are not in compliance with copyright legislation or other permissions;
  • projects that focus exclusively on transcription, translation or digitization of records without other elements such as creating a description;
  • Projects that focus on Ukrainian materials without a strong Canadian component.


  • Projects must be completed by March 1 of the year following the year in which the grant was received. Any funds not spent by that date must be returned to the Kule Folklore Centre.
  • A final report and financial statement must be submitted to the Kule Folklore Centre by March 15th. The final report must contain a report on the results generated by the project, and publicity material.


Application deadline: February 1

Notification of results: March 1

Funds distribution: between April 1 and 30

Final report: March 15


We accept online applications. Click here to view the form.

If you are not able to submit an online application form. please email it to as a PDF.